To strengthen its administration team at the CTAO headquarters in Bologna, Italy, the CTAO Central Organisation is seeking to hire a Travel and Office Manager.

Your key responsibilities:

• Plan, coordinate, and monitor the booking of travel arrangements for employees and guests, including flights, accommodation, and transportation
• Track travel expenses and assist with budget management and reporting
• Coordinate and manage the travel expense reimbursement process
• Oversee day-to-day office operations, including maintenance of facilities, supplies, and equipment
• Manage vendor relationships and negotiate contracts for office services and supplies
• Coordinate internal meetings and organize events
• Implement and maintain travel and office policies and procedures to enhance productivity
• Provide assistance to the Health and Safety Manager in the implementation of the related requirements
• Support the international relocation process of new hires
• Supervise Travel and Office staff (currently one person) and provide support as needed

Your skills and qualifications:

• 5+ years of experience in office management and/or travel management.
• Bachelor’s degree in business administration, hospitality management, or a related field. Additional masters and courses on the topic will be considered an advantage.
• Knowledge of travel regulations and industry trends.
• Excellent communication skills and interpersonal skills, in particular, in English. Working knowledge of Italian is an important asset, and knowledge of German and/or Spanish would be an advantage.
• Proven problem-solving and decision-making abilities.
• Proactivity and creativity are your strengths when it comes to dealing with issues.
• Ability to work independently and as part of a team.
• Customer-focused attitude with a commitment to providing high-quality service.
• Willingness to learn and adapt to new technologies and processes.
• Time management skills with a focus on meeting deadlines. Working experience in an international environment is considered a plus.

You’ll be reporting to: Director of Administration

Your duty station: Bologna, Italy

What we offer:

• Competitive salary and benefits package, with the salary determined based on the candidate’s experience and ability.
• Opportunities for professional growth and development.
• Flexible working hours and partial remote work options.

Apply on BambooHR: https://ctao.bamboohr.com/careers/39?source=aWQ9MTU%3D

Deadline for applications: 9 February 2025

For more information on CTAO please visit www.ctao.org. For more information on the advertised position please contact CTAO HR at ctao-hr@cta-observatory.org.

For this job posting we would like to encourage people that comply with the Italian law 68/99 to send us their applications.

Applications are accepted without distinction on any grounds of gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, gender identity, property, birth, disability, age or sexual orientation.